Use this when a shared-space scent system needs room, airflow, device, notice, complaint, and maintenance evidence before rollout.
Date: June 30, 2026. Related guide: /smart-scent-systems-essential-oil-integration-for-commercial-spaces/.
When to use this
Use this when a shared-space scent system needs room, airflow, device, notice, complaint, and maintenance evidence before rollout.
Before you start
Before installing, gather the device manual, cartridge SDS, floor/HVAC note, notice wording, and shutdown contact.
Completed example
| Field | Example |
|---|---|
| Pilot area | Lobby AHU-2 |
| Device/cartridge | CX100 / Citrus Grove CG24 |
| HVAC/airflow note | Weekdays supply/return active |
| Notice posted | Yes, reception notice |
| Complaint log | 2 complaints; lowered setting |
| Maintenance/refill | Filter cleaned June 30 |
| Decision | Continue pilot only |
Blank worksheet
| Field | Your entry |
|---|---|
When to stop
- Any occupant irritation complaint
- SDS or device document missing
- Scent drift into unmanaged space
Common mistakes
- Expanding before the pilot ends
- No complaint owner
- No maintenance log
Copy worksheet
# Room Scent Planning Log
Date: June 30, 2026
Guide: https://essenceauthority.com/smart-scent-systems-essential-oil-integration-for-commercial-spaces/
## Blank worksheet
- [ ] Pilot area:
- [ ] Device/cartridge:
- [ ] HVAC/airflow note:
- [ ] Notice posted:
- [ ] Complaint log:
- [ ] Maintenance/refill:
- [ ] Decision:
## Stop triggers
- Any occupant irritation complaint
- SDS or device document missing
- Scent drift into unmanaged space