Acknowledgment record
A note that someone received or read a particular instruction. For example, a packer confirms that they have seen the new bottle-packing sheet. It does not show that the package meets every requirement.
Essential Oil Glossary
Look up a product, formula, cleaning, or packing term, then follow the related guide for an example.
43 terms
batch change
A change to the materials or process used for a batch. Record a different wick, vessel, supplier, lot, or fragrance amount so the next comparison is meaningful.
batch record
The details of one batch: materials, lots, amounts, process, date, and relevant observations. It helps you identify what was actually made.
cap torque
The turning force used to tighten a cap. The closure supplier’s specification and measurement method matter; “hand-tight” is not a measured torque.
carrier oil
A non-volatile oil used as a base or carrier for other ingredients. Its presence does not establish that the complete product is suitable for a particular use.
carrier restriction
A carrier rule about what can be shipped and by which service. Check the exact material, quantity, destination, and current rule.
Checklist version
The dated edition of a checklist. Save the version used for an order so a later change does not obscure what happened.
cold-air diffuser
A fragrance device that disperses material without a heating element. Identify the exact model and permitted material; this name alone does not define its output or suitability for a room.
contact time
The time a disinfectant must remain in contact with a surface as its label directs. Use the product’s exact directions; scent and visible drying do not establish disinfection.
cosmetic claim
A statement about cleansing or appearance, such as how a product makes skin look or feel. Its wording and context matter when determining product requirements.
dilution
Reducing an ingredient’s concentration by combining it with a suitable base. A percentage calculation alone does not establish safety or treatment benefit.
disinfectant claim
A statement that a product kills or inactivates specified microorganisms on surfaces. It requires the applicable product and label basis; a scented mixture does not gain this property from its smell.
Document changes
A short account of what changed between document editions and when. For packing instructions, name the changed component or step so the next person can spot it.
documentation trail
Saved information that lets someone follow a decision back to its basis: for example, a packing photo, the instructions used, and the carrier policy checked.
drug claim
A claim about treating or preventing disease or affecting body structure or function. Product category and legal requirements depend on the actual claim and context; get qualified advice when uncertain.
Effective date
The date from which a document or instruction is intended to apply. An order packed earlier may need the previous version.
Exception record
A note of something that differed from the plan, such as a missing insert or a bottle size that did not match the packing sheet. Record the next action as well as the difference.
finished product
The complete product that will be sold or used, including its combined ingredients. A raw-material document does not automatically describe the finished product.
finished-product percentage
The mass of an ingredient divided by the total finished-product mass, multiplied by 100. For example, 30 g in 1,000 g total is 3%.
fragrance blend
A mixture of fragrance materials before it is added to a finished product. The shares within that blend total 100%; they are different from the percentages after dilution into a base.
fragrance load
The amount of fragrance expressed as a percentage. Always name the denominator: fragrance as a percentage of base mass differs from fragrance as a percentage of the complete finished product.
Hold
A pause while a specific question is answered. Write what is missing and who can resolve it, such as “box size differs from packing sheet; ask packing lead.”
IFRA certificate
A supplier’s Certificate of Conformity for a fragrance mixture and specified intended uses under the IFRA Standards. IFRA itself does not issue it. Raw oils generally need relevant standards and supplier information instead; a certificate is not a full safety assessment.
Instruction version
The edition of a set of instructions, usually identified by a number or date. Keep the version and a saved copy with the work that used it.
label claim
Words or images that communicate what a product is or does. Read the whole presentation: a name, badge, directions, and testimonial can imply a result together.
lot number
A code identifying a batch of material or product. Copy the code from the actual item so it can be matched with supplier and purchase records.
Neutral status
A description of what is known, such as “label missing” or “question sent to supplier.” It records the situation without calling a product approved or safe.
oxidation
A chemical reaction involving oxygen that can change a material over time. Follow the actual product’s storage and handling information rather than guessing its condition from age alone.
passive diffuser
A scent source that works without powered dispersion, such as a reed diffuser. It still introduces fragrance into a shared space and needs suitable placement and product instructions.
qualified help
Advice from someone with the relevant competence and authority for the question, such as a veterinarian for animal health or a dangerous-goods specialist for an uncertain shipment.
Recheck trigger
A change that makes an earlier answer worth checking again. A new formula, carrier service, label, or device may make the old information inapplicable.
Record identity
The details that distinguish one record from another: the product, lot, order or sample, date, and document version.
Replacing old instructions
Replacement of an older document by a newer version. Keep the old version with the orders or tests that used it instead of rewriting their history.
room scent trial record
Notes from a limited room-fragrance trial, including device settings, times, scent reach, feedback, and what happened next.
safety boundary
A limit on what a general guide can answer. For example, a room plan can document fragrance use but cannot diagnose a breathing problem.
sanitizing claim
A statement about reducing microorganisms to a specified level. Use the applicable product label and requirements; ordinary soil removal is a different claim.
scent claim
A description of aroma, such as “citrus scent.” Keep it accurate and separate from promises about health, air cleaning, or product performance.
SDS
A Safety Data Sheet provides information about a chemical product’s hazards, handling, storage, and related precautions. Match the product identifier and supplier; it is not a certificate approving every use.
source checked
The date on which a particular reference was examined. It does not guarantee that the information has stayed unchanged since then.
Source owner
The organization or person responsible for a document, such as the manufacturer issuing a device manual. Contact that source when its instructions are unclear.
supplier document
Information supplied for a material or product, such as a label, SDS, technical data sheet, or applicable IFRA information. Check the exact product and version.
technical data sheet
A supplier’s document describing a product’s properties or use parameters. For example, a wax sheet may give process information; it does not establish that a complete candle passed testing.
treatment claim
A statement that a product helps a disease, symptom, or health condition. An enjoyable scent or individual testimonial does not by itself support that promise.