Plain-language terms used across the approved library.
safety boundary
The line between low-risk practical documentation and sensitive advice that needs qualified help.
Example: A candle burn-test log is in scope; advice for asthma symptoms is outside the safety boundary.
Used in these guides: All approved guides
Do not confuse with: medical disclaimer
expert review
A real named qualified reviewer checking a page within a stated scope.
Example: A chemist reviewing IFRA math would be named only after actual review.
Used in these guides: About, Expert Review
Do not confuse with: editorial process review
source checked
A source was opened and used for a specific support point on a stated date.
Example: USPS Publication 52 checked for shipping restrictions on June 30, 2026.
Used in these guides: All guides
Do not confuse with: expert approval
supplier document
A document from the material, device, packaging, wax, wick, or fragrance supplier.
Example: IFRA certificate, SDS, TDS, wick chart, or diffuser manual.
Used in these guides: IFRA, Shipping, Candles, Smart Scent
Do not confuse with: blog recipe
technical data sheet
Supplier document with handling, usage, or performance parameters.
Example: Wax TDS lists pour temperature and recommended fragrance load.
Used in these guides: Candles
Do not confuse with: SDS
batch change
A change to material, supplier, lot, process, load, vessel, or label that may require review.
Example: Changing from Supplier A lavender to Supplier B lavender.
Used in these guides: IFRA, Candles
Do not confuse with: routine reorder with same lot
pilot log
A time-bounded record used before scaling a scent system or process.
Example: Two-week lobby diffuser record with settings and complaints.
Used in these guides: Smart Scent
Do not confuse with: permanent approval
carrier restriction
A shipping rule from USPS, UPS, FedEx, DHL, or another carrier.
Example: International flammable-liquid limit for a parcel.
Used in these guides: Shipping
Do not confuse with: packaging preference
fragrance blend
The scented concentrate before it is diluted into a finished product.
Example: A blend that is 40% lavender, 25% citrus, and 35% other materials.
Used in these guides: IFRA, Candles
Do not confuse with: finished product
finished product
The product as sold or used after all ingredients and loads are combined.
Example: A candle with 6% fragrance load in wax.
Used in these guides: IFRA, Candles, Selling
Do not confuse with: fragrance concentrate
scent claim
A claim about aroma character or sensory experience.
Example: “Citrus aroma for room fragrance.”
Used in these guides: Selling, Cleaning
Do not confuse with: treatment claim
treatment claim
A claim to diagnose, treat, cure, prevent, mitigate, or affect a health condition or body function.
Example: “Helps headaches” or “supports immunity.”
Used in these guides: Legal, Consulting
Do not confuse with: scent claim
label claim
Wording visible on packaging, listing images, inserts, or product pages.
Example: “Kills germs” on a cleaning label.
Used in these guides: Legal, Cleaning
Do not confuse with: private batch note
documentation trail
The saved chain of worksheet, source, revision date, lot, photo, and decision notes.
Example: Shipping photos plus carrier policy date and order number.
Used in these guides: All guides
Do not confuse with: memory of what happened
SDS
Safety Data Sheet used for hazards, handling, storage, and spill/first-aid information.
Example: Supplier SDS for a fragrance oil used in shipping review.
Used in these guides: Shipping, Smart Scent, IFRA
Do not confuse with: IFRA certificate
IFRA certificate
Supplier document listing category-based fragrance-use limits.
Example: Certificate for a blend used in candles.
Used in these guides: IFRA, Candles
Do not confuse with: finished-product approval