Acknowledgment record
Evidence that a named person or controlled process acknowledged a defined instruction or checklist version.Do not confuse with: approval, acceptance, safety, compliance, or release authorization.
Essential Oil Glossary
Alphabetized definitions for claims, sources, products, scent, cleaning, packing, and records.
43 terms
batch change
Any material, lot, supplier, load, vessel, wick, or process change that triggers recheck. Example: Changing wick size starts a new candle retest.Used in these guides:
batch record
Production record tying formula, lot, process, and decision to a specific batch. Example: Candle batch CW-071 logs wax, wick, fragrance load, and cure time.Used in these guides:
cap torque
Closure tightness check used to reduce leak risk; not a shipping classification. Example: Caps are checked before bottles enter inner containment.Used in these guides:
carrier oil
Oil used to dilute or carry aromatic material in a topical-style product or roll-on. Example: Fractionated coconut oil listed in a lavender aroma roll-on.Used in these guides:
carrier restriction
Carrier rule that may limit mailability or service selection. Example: A seller checks domestic service before shipping bottles.Used in these guides:
Checklist version
The exact revision of a checklist used for a defined event.cold-air diffuser
Device that disperses fragrance without heating oil, often used in commercial scent systems. Example: A lobby pilot records cold-air diffuser model and setting.Used in these guides:
contact time
Time a registered disinfectant must stay wet on a surface to meet label directions. Example: A cleaning page routes disinfecting needs to the product label contact time.Used in these guides:
cosmetic claim
Appearance or body-care claim that may affect product classification. Example: “Improves skin appearance” should be checked separately from aroma copy.Used in these guides:
dilution
Reduction of concentrated aromatic material in another base; not proof of safety or treatment effect. Example: A 2% aromatic dilution still cannot be marketed for anxiety.Used in these guides:
disinfectant claim
Claim that a product kills or inactivates microorganisms on surfaces. Example: “Kills germs on counters” is flagged for rewrite.Used in these guides:
documentation trail
Saved chain of sources, worksheets, decisions, and revision triggers. Example: A shipping checklist stores carrier check, photos, and final decision. Used in these guides: Tools How We Check Informationdrug claim
Claim to diagnose, treat, cure, mitigate, or prevent disease or affect body function. Example: “Relieves headaches” is removed from a listing.Used in these guides:
Effective date
The stated date or event from which a document version applies.Exception record
A record that identifies a departure, missing item, conflict, or routed decision without inventing a resolution.finished product
Final sold or used item after materials, base, packaging, and process are combined. Example: A finished candle must match the tested formula.Used in these guides:
finished-product percentage
Amount of a material in the final product after blend percentage and fragrance load are multiplied. Example: 50% cedarwood in a 6% load equals 3% finished product.Used in these guides:
fragrance blend
Mixture of aromatic materials before it is added to a final product. Example: A blend is 50% cedarwood, 30% orange, 20% benzoin.Used in these guides:
fragrance load
Percentage of fragrance blend used in the final product. Example: A candle formula uses 6% fragrance load.Used in these guides:
Hold
A neutral administrative state showing that an authorized owner must decide the next step.IFRA certificate
Supplier document that lists fragrance-use limits by IFRA category for a named material or blend. Example: Certificate for a candle fragrance compared against finished-product percentage math.Used in these guides:
Instruction version
The exact ID and revision of an instruction, including issue/effective date, owner, and source location.label claim
Statement on packaging, listing, image, or insert that tells readers what a product does. Example: “For ordinary cleaning scent” should be checked as label wording.Used in these guides:
lot number
Supplier or batch identifier that connects a material to the document used for review. Example: Bottle lot 24A is recorded on the shipping and batch worksheet.Used in these guides:
Neutral status
A factual state such as present, missing, unknown, superseded, conflict, or owner review needed—not a safety or compliance judgment.Do not confuse with: approval, acceptance, safety, compliance, or release authorization.
oxidation
Chemical change from air/light/age that can affect material quality and documentation. Example: Old citrus oil is reviewed before use in a product batch.Used in these guides:
passive diffuser
Non-powered scent source such as reeds or pads that can still create occupant complaints. Example: A passive diffuser near a reception desk is included in the notice log.Used in these guides:
qualified help
Named qualified review for a specific page and scope; none is invented when absent. Example: A chemist review would be named only if it happened.Used in these guides:
Recheck trigger
A named change or event that requires a record or source to be reviewed again.Record identity
The event, product, lot, document, and version relationships that make one record traceable.room scent trial record
Record of a limited test before rollout. Example: Lobby scent room scent trial records complaints and device settings.Used in these guides:
safety boundary
Line where the site stops practical documentation and routes to qualified help. Example: Asthma questions are not answered with oil advice. Used in these guides: Start Here Medical Disclaimersanitizing claim
Claim that a product reduces microorganisms to a stated level. Example: A homemade spray cannot be called a sanitizer without proper support.Used in these guides:
scent claim
Claim about aroma character or environment, not health treatment. Example: “Citrus aroma for a lobby pilot” is a scent claim.Used in these guides:
SDS
Safety Data Sheet for hazards, handling, storage, spill response, and transport context. Example: Supplier SDS for a fragrance oil checked before shipping or installing a scent cartridge.Used in these guides:
source checked
Date and source note showing what a source supports and does not prove. Example: USPS Publication 52 checked June 30, 2026 for shipping context. Used in these guides: How We Check InformationSource owner
The person, organization, or controlled system responsible for a source record.Supersession
A documented relationship in which a newer version replaces an older version without erasing the older history.supplier document
Supplier-provided SDS, IFRA certificate, TDS, manual, or label tied to an exact material. Example: The cartridge SDS is saved with a scent room scent trial record.Used in these guides:
technical data sheet
Supplier sheet with handling, performance, or product parameters; not a compliance certificate by itself. Example: Wax TDS gives pour temperature but does not prove a candle passed burn testing.Used in these guides:
treatment claim
Claim that implies symptom, disease, mental-health, pregnancy, pet, or emergency benefit. Example: “Use lavender for anxiety” is routed away from site advice.Used in these guides: